Regular City Council Meeting
Monday, March 18, 2024, at 5:30 PM
City Council Chambers, City Hall (10 3rd Ave SW)
Any person needing special accommodation for the meeting is requested to notify the City Clerk’s office at 857-4752.
1.
2.
PLEDGE OF ALLEGIANCE
3.
MAYOR'S REPORT
4.
5.
5.1.
MAJOR SUBDIVISION PRELIMINARY PLAT: GOLD NUGGET 7TH ADDITION
Consider approval of a major subdivision preliminary plat to consolidate several properties into two (2) lots. The proposed subdivision is to be named Gold Nugget 7th Addition, being a replat of Outlot 5, Outlot 16, Outlot 25, Outlot 26 and an unplatted portion of the S 1/2 NE 1/4 NW 1/4 Less the East 33’ for Street and1/2 adjacent Vacated 13th Ave. SE, Section 29, Township 155 N, Range 82 W of the Fifth Principal Meridian, to the City of Minot, County of Ward, State of North Dakota.
The properties include 1305 31st Street SE, and two unaddressed proposed flood buy out properties south of 1305 31st Street SE and one unaddressed property (Outlot 5) northwest of 1305 31st Street SE.
RECOMENDED ACTION
It is recommended City Council approve a major subdivision preliminary plat in alignment with the Planning Commission recommendations.
6.
CONSENT ITEMS
6.1.
CITY COUNCIL MINUTES
It is recommended City Council approve the minutes of the March 4, 2024, Regular City Council meeting.
Documents:
6.2.
ORDINANCES
It is recommended City Council approve the following ordinances on second reading:
- Ordinance No 5948 - 2023 BA - Line Items Over Budget
- Ordinance No 5949 - Encroachments on City Property Ordinance
6.3.
ADMINISTRATIVE APPROVALS
It is recommended City Council ratify the following Administrative Approvals.
Documents:
6.4.
GAMING SITE AUTHORIZATION - MSU BEAVER BOOSTERS
It is recommended City Council approve the gaming site authorization for the MSU Beaver Boosters to conduct gaming on April 3, 2024, at the Sleep Inn & Suites.
Documents:
6.5.
AUTHORIZE FINAL PAYMENT TO MINOT HOUSING AUTHORITY
Presented by Chris Plank
RECOMMENDED ACTION
It is recommended City Council authorize the final payment of $84,060.00 to Minot Housing Authority for work completed on the Milton Young Towers facility.
6.6.
AUTHORIZE FINAL PAYMENT TO DAKOTA COLLEGE AT BOTTINEAU
Presented by Chris Plank
RECOMMENDED ACTION
It is recommended City Council authorize the final payment of $236,340.90 to Dakota College of Bottineau for work completed on the Center for Technical Excellence.
6.7.
OVERLAND WEST AIRPORT LEASE
Presented by Jennifer Eckman, Airport Director
RECOMMENDED ACTION
- It is recommended City Council approve the Rental Car Concession and Lease Agreement with Overland West; and
- Authorize the Mayor to sign the contract.
6.8.
MEIER AND COMPANY AIRPORT LEASE
Presented by Jennifer Eckman, Airport Director
RECOMMENDED ACTION
- It is recommended City Council approve Rental Car Concession and Lease Agreement with Meier & Company; and
- Authorize the Mayor to sign the contract.
6.9.
ENTERPRISE RENT A CAR AIRPORT LEASE
Presented by Jennifer Eckman, Airport Director
RECOMMENDED ACTION
- It is recommended City Council approve the Rental Car Concession and Lease Agreement with Enterprise RAC Company of Montana-Wyoming; and
- Authorize the Mayor to sign the contract.
6.10.
SEH CONTRACT FOR TAXIWAY C/C3 RECONSTRUCTION FINAL DESIGN (CITY PROJECT NUMBER #2024500005/ AIP 3-38-0037-72-2024)
Presented by Jennifer K. Eckman
RECOMMENDED ACTION
- It is recommended City Council direct staff to apply for state and federal funding to assist with the financing and rehabilitation of Taxiway C/C3 project;
- Approve the supplemental letter agreement with Short Elliott Hendrickson Inc. (SEH) to design the rehabilitation of Taxiway C/C3 in form; and
- Upon receipt of federal and/or state funding, authorize the Mayor, Airport Director, and City Attorney to execute grants and the Supplemental Agreement.
6.11.
MIDCO EASEMENT ON AIRPORT PROPERTY
Presented by Jennifer K. Eckman
RECOMMENDED ACTION
It is recommended City Council approve the easement and subordination agreement and authorize the Mayor to sign the contracts.
6.12.
BIDDING OF ELECTRICAL VAULT REHABILITATION
Presented by Jennifer K. Eckman, Airport Director
RECOMMENDED ACTION
- It is recommended City Council approve staff apply for state and federal funding to assist with the financing of the electrical vault rehabilitation;
- Authorize City staff to advertise and solicit bids for the Electrical Vault Rehabilitation project; and
- Upon receipt of federal and/or state funding, authorize the Mayor, Airport Director, and City Attorney to execute grants.
6.13.
PURCHASE OF TRANSIT FIXED ROUTE SOFTWARE (4833)
Presented by Jason Sorenson
RECOMMENDED ACTION
- It is recommended City Council approve the purchase of Transit Fixed Route Software from TripSpark Technologies (This will replace our current RouteMatch software system.); and
- Approve the Mayor or Transit Superintendent to sign the necessary agreements.
6.14.
WELLS 5 & 6 RAW WATER LINE REPLACEMENT - AWARD OF BID (4758)
Presented by Jason Sorenson
RECOMMENDED ACTION
- It is recommended City Council approve the bid in the amount of $552,699.50 from Steen Construction for the Riverside Park Raw Water Line project;
- Authorize the Mayor to sign the contract; and
- Approve the budget amendment to allocate remaining unspent funds for the construction contract.
6.15.
2024 STREET IMPROVEMENT CEMENT STABILIZATION - AWARD OF BID (4802.1)
Presented by Lance Meyer
RECOMMENDED ACTION
It is recommended City Council award the bid for the 2024 Street Improvement Cement Stabilization to the low bidder, Keller Paving & Landscaping, Inc. in the amount of $2,409,475.33 and authorize the Mayor to sign the agreement.
6.16.
2024 PAVEMENT MARKINGS - AWARD OF BID (4800)
Presented by Lance Meyer
RECOMMENDED ACTION
It is recommended City Council award the bid for the 2024 Pavement Markings Project to the low bidder, West River Striping Company, in the amount of $225,728.75 and authorize the Mayor to sign the agreement.
6.17.
2024 CONCRETE PAVEMENT REHAB - AWARD OF BID (4807)
Presented by Lance Meyer, City Engineer
RECOMMENDED ACTION
It is recommended City Council award the bid for 2024 Concrete Pavement Rehab to the low bidder, Keller Paving & Landscaping, Inc., in the amount of $327,905.75; and authorize the Mayor to sign the Agreement.
6.18.
2024 STREET PATCHING - AWARD OF BID (4805)
Presented by Lance Meyer, City Engineer
RECOMMENDED ACTION
It is recommended City Council award the bid for the 2024 Street Patching to the low bidder, Keller Paving & Landscaping, Inc., in the amount of $557,660.00 and authorize the Mayor to sign the Agreement.
6.19.
2024 SIDEWALK, CURB & GUTTER - AWARD OF BID (4806)
Presented by Lance Meyer, PE, City Engineer
RECOMMENDED ACTION
It is recommended City Council award the bid for the 2024 Sidewalk, Curb & Gutter to the low bidder, Ti-Zack Concrete, LLC, in the amount of $247,288.78 and authorize the Mayor to sign the agreement.
6.20.
2024 STREET IMPROVEMENT MILL & OVERLAY - AWARD OF BID (4802.2)
Presented by Lance Meyer, PE, City Engineer
RECOMMENDED ACTION
It is recommended City Council award the bid for the 2024 Street Improvement Mill and Overlay to the low bidder, Bechtold Paving, Inc., in the amount of $2,520,844.25 and authorize the Mayor to sign the agreement.
6.21.
FACADE IMPROVEMENT PROGRAM CASE NO. FI-12 (KAMP COLLECTIVE, LLC)
Presented by Brian Billingsley
RECOMMENDED ACTION
It is recommended City Council approve the forgivable loan application FI-12 for Kamp Collective, LLC for a property located at 11 Central Avenue East in an amount not to exceed $130,554.00, subject to conditions of the program.
7.
ACTION ITEMS
7.1.
FIRST READING OF ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE III (CITY OFFICERS), DIVISION 2 (CITY MANAGER) OF THE CODE OF ORDINANCES, CITY OF MINOT, NORTH DAKOTA
Presented by Harold Stewart, City Manager
RECOMMENDED ACTION
It is recommended City Council approve first reading of the ordinance.
8.
PERSONAL APPEARANCES
9.
MISCELLANEOUS AND DISCUSSION ITEMS
9.1.
HOTEL LICENSING
Presented by Mayor Tom Ross
10.
LIAISON REPORTS
11.